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Visa

INFORMATION ON THE ENTRY VISA TO JAPAN


1. Who need to obtain a visa? & What documents will be required?
Attendees should check the website of Ministry of Foreign Affairs of Japan if they need to get a visa in order to enter Japan and what documents you need to prepare for.
<Website of Ministry of Foreign Affairs of Japan>
http://www.mofa.go.jp/j_info/visit/visa/index.html
http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html

• Since it takes time for obtaining visa, we suggest you to contact
  the Japanese Embassy/Consulate-Generalwith jurisdiction over your place
  of residence immediately to make sure what you need to prepare for.
• It may take 4 weeks for the documents to reach you after you complete
  the online application. (7-14 days for the documents’ preparation
  and 10-14 days for sending documents.)
• It may takes more than a month to obtain a VISA after the application.

2. Documents prepared by inviting person/guarantor in Japan
On behalf of inviting person / guarantor in Japan, Kinki Nippon Tourist Co., Ltd. (KNT) will send you the following documents:

- Letter of guarantee
- Letter of reason for invitation
- Schedule of stay
- Certificate of enrollment of Inviting Person

3. Apply for Visa documents
Applying for visa documents can be made online at "Online Application". You must have a valid email address in order to make an online application. All communication with regard to your application will be sent via e-mail. After submitting the online application, you will receive an e-mail confirmation that the submission of your application is successful. However, please note that receiving the e-mail does not imply your application are confirmed. Your application of visa documents will be confirmed after the organizing committee verifies that you are entitled to receive the documents.

[Conditions for the issuance of the documents]
• Attendees whose abstract has been accepted.
• Attendees who have paid their registration fee in full.

Photocopy of your passport is also required for the process. As soon as the required data and passport copy are received and the above conditions are confirmed, the Conference Secretariat will start the process of issuing the documents for you. This process usually takes a few weeks.
When the official documents are ready, it will be sent to you by express delivery service.
You shall then present it at the Japanese embassy in your country in order to receive a visa for the Congress.


Online application has been closed.

Deadline: 5:00 pm Monday, April 17 (Japan time)
*Please enter "2017E" for Event Code.
*Please send us your passport copy by fax (+81-3-6891-9354)
after you complete the online application.


Remarks
Since it takes time for obtaining visa, we suggest you to contact the Japanese Embassy/Consulate-General with jurisdiction over your place of residence immediately.
*In addition to the documents prepared by inviting person/guarantor in Japan, you may be required to present some documents. However, since it depends on the local situation and the purpose of the visit, please contact the Embassy/Consulate-General.

Contact
Minami Yamaoka(Ms.)
Inbound Operation Division, Global Marketing Department,
Kinki Nippon Tourist Co., Ltd. (KNT)/ Kintetsu International
Address : 13F, 1-13 Kanda-Izumi-Cho, Chiyoda-ku, Tokyo 101-0024 Japan
Tel: +81-3-6891-9354 / Fax:+81-3-6891-9409
E-mail: ecc_iod07@or.knt.co.jp
Office Hours: 10:00am – 5:00pm (Mondays through Fridays) Closed on Saturdays, Sundays and national holidays (Mar. 20, May. 3-5).

Privacy Policy
Sales department 6, Kinki Nippon Tourist Co., Ltd. (KNT)/ Kintetsu International
Manager: Hideki Manome(Mr.)
TEL +81-3-6891-9306
Office Hours: 10:00am – 5:00pm (Mondays through Fridays) Closed on Saturdays, Sundays and national holidays (Mar. 20, May. 3-5).

Privacy Policy